Meeting called to order at 10:12 am by President Tino Delamerced
●	Minutes from last meeting approved.
●	Will Beatrez begins the officer reports at 10:13
○	Working on picture collecting
○	Met with Becky to talk about Scrapbook
○	Wants to emphasize the theme, as the ones which do that are the best
○	Asks for help from the Board to collect pictures- every school, regional event, etc. 
○	Logan offers to put him into contact with Alex Might, the OSCL Historian
●	Jane Klaus at 10:15
○	9/12 articles so far
○	Working to make the Fall Torch unique
○	“Fun page” of trivia- Board should let her know some interesting facts about them
○	Layout troubles conquered, the project is going well. 
○	Wants to publish Torch between the 14th and 21st
●	Tino steps in for Henry Bacha, who is not present.  10:16 am
○	Picnic at Sharon Woods 
○	2nd year for MADD at food pantry
●	Ra’ad at 10:17	
○	Regional Picnic at Ault Park- made spirit props
○	Increased the size and involvement of the Latin Club
○	MADD at California Woods on 10/26
●	Eleni at 10:18
○	Her picnic had an awesome turnout with lots of pizza and lots of spirit props made
○	Joint MADD: Youth Challenge, Classics Night Party, wearing togas, chariot racing, general fun, November 16
●	Allison at 10:19
○	Eleni covered most of it
○	Monthly Service Projects in the North- yearly theme involving hunger.  Details still being worked out
●	Will Emery at 10:20
○	Oversaw Guber appointment
○	One of Ohio’s voting delegates
○	Has 2-3 potential candidates for every office already
○	Having fun cleaning those lanyards. 
●	Emily at 10:21: talked about taking minutes
●	Narayan at 10:22
○	Thinks his picnic idea was successful for spirit.
○	Organized bazaar- raised $96
○	Led spirit at Nationals
○	Deposited money from Project Linus, recorded donations and costs
○	$1,576.90 in the treasury (Incorrect number actually, according to the bank)
○	Ideas will be more implemented at Convention time. 
●	Kelly at 10:25
○	Helped new kids get projects registered at Nationals
○	Made bracelets for bazaar
○	**Mr. Dean is posting on the OJCL website right now in response to Kelly’s question to who runs the OJCL website- monthly tip on the website. Ms. St. Cyr will help her do that
●	Ryan at 10:26
○	Planned picnics, made props- emphasized the helpfulness of this again
○	Helped Gubers plan their MADDs
○	Working on a picture slide show to go out to new schools, will give to Gubers once it is ready. 
○	Wants to push publicity and service contests more, not a lot of schools enter in or know about them. 
○	Needs to start planning the in house service project
●	Tino at 10:28
○	Presided over Changeover, all the Fellowships at Nationals, Ohio Reunion Day at Cosi, all successful.  
○	Helped board members complete their duties
●	MADD overviews by Ryan at 10:29
○	Eleni and Allison have a date and time
○	Ra’ad has given him a date, 10/26, but not a time
○	Henry is shooting for the 26th, but it's a bit complicated.  
○	Ryan wants all Gubers to make a flier for their MADD
○	Project is?
○	Region?
○	Date?
○	Time?
○	Location? Exact Address
○	Details, what people need to bring, wear, etc.
○	Contact Information in case people get lost
○	**PUBLICIZE
○	Floor is opened by Tino at 10:31 for Gubers to speak more about his MADD
○	Henry: Urgent need at the foodbank, it will be a worthy project
○	Ra’ad: recaps, also likes the idea of working with Special Olympics every month or so
○	Eleni: different from last year, working with kids with physical disabilities, monthly service project. 
○	Allison: restates what Eleni said. 
○	Mr. Dean suggests that Gubers contact newspapers and tell them to run a story
○	Ryan suggests local newspapers are the best, always there for questions
●	Publicity, Membership, Social Events Discussion begun at 10:34
○	Narayan: Club of the Month Program
○	Prize for embodying OJCL spirit, sweepstakes points or simply recognition in the Torch.  
○	Criteria would include activity, amount of people involved in it, creativity and pertinence to Latin.  
○	Thinks that Spirit dies down between Nationals and State, wants to get people hyped up for OJCL State convention
○	Narayan: Membership Booklet
○	Post it online, details for first time sponsors what the OJCL is, positions involved, how the whole operation works
○	Idea from the VJCL- will send out their booklet by email
○	All the officers could work on this, contributing their knowledge and skills to the pamphlet in a simplified manner
○	Maybe group this idea with Ryan’s picture slideshow?
○	Kelly: questions what the prize should be
○	Narayan: incentives are important. Emily suggests something like Oscar the dog at 10:40 am
○	Tino: thinking about targeting the kids with a video on youtube, or a digital scrapbook, get the kids excited about joining OJCL
○	Kelly: do something with the Board, potentially right after the meeting? It would be fun and introduce the Board
○	Ms. St. Cyr suggests incorporating the rules into this silly video 
○	Ra’ad: seconds this idea, board seems to like it
○	Narayan has sent out the email containing the VJCL booklet at 10:43 am
●	Will Emery starts the discussion of Amendments at 10:44
○	Discuss now, Skype meeting after 60 days to put it into OJCL law
○	Will has a document with his proposal- being passed around the table. 
○	Section 502 C is the amendment in question
○	Mr. Dean asks the reason for the change
○	Will defends that it’s unfair for a person to not be allowed to run for the office that was previously held by their school.
○	Board is in agreement, Mr. Dean doesn’t have a problem with it. 
○	The “other part” gets a bit more interesting at 10:48 am
○	Long debate about changing something in the bi-laws
○	1. First VP is the busiest person with service and membership: split the duties, giving membership to the 2nd VP. What does the board think?
○	Bobby tries to jump ahead. Shame. 
○	2. Reevaluate the role of the 2nd VP
○	There is a chair of Graphic Arts, why is there an officer whose sole duty is to manage graphic arts as well?
○	What can the 2nd VP do for the rest of the year? Membership. Reach more schools
○	New idea: Convention Hospitality at 10:52- handling the day to day procedures
○	Narayan: integrating new students into OJCL, sending out a newsletter each day of Convention
○	What makes it different from the program? A more friendly way to highlight events
○	Mr. Inderhees at 10:55- sponsors have plenty of information, but sometimes don’t know how to use it
○	Ms. St. Cyr suggests a meeting for people who are confused about how the schedule works- newsletter would be more detrimental than beneficial
○	3. Transfer Spirit from Treasurer to 1st VP at 10:58
○	Ryan’s got a lot on his plate- wants to take off the membership duty and add spirit, to balance out the world load between state and nationals.
○	Narayan attests to the fact that he got swamped at Nationals with all his duties
○	Who should run the bazaar? What is it exactly?
○	Do we want to sell bracelets and earrings again next year? Do we want it to be really active and serious? New items each year?
○	Refocus: why can’t the treasurer do spirit anymore? -Mr. Dean at 11:02
○	Another Refocus: Will asks for opinions from the State Chairs
○	Ms. St. Cyr- wants a written explanation of why? And Will promptly hands it to her on a neat typed sheet of paper.
○	Emphasizes the importance of Membership and Service both being done well
○	Logan at 11:05- really likes the addition of hospitality.  Thinks it would be a nice behind the scenes look, more connectedness, etc.
○	Kelly asks for clarification of the Hospitality Role at 11:06
○	Will looks to entirely change the office of 2nd VP. Why a state chair and an officer in charge of Graphic Arts? Mr. Inderhees: because it’s a lot of work.
○	Ms. St. Cyr wants an explanation again on paper, how the duties differ.
○	Will is planning on clarifying elected offices to potential candidates
○	Kelly at 11:10- the 2nd VP office is really necessary as it is.  
○	Mr. Dean: reads from the bi-laws to clarify.  The duties seem fine and clear, nothing really needs clarifying.  
○	Logan: respects Will and his work, doesn’t see an adequate enough problem. Still likes the Hospitality role
○	Ms. St. Cyr wants 2nd VP to stay unchanged, Hospitality to go to 1st VP
○	Ryan reminds us that he is still busy at Convention
○	Mr. Dean at 11:13- good with membership being added to the 2nd VP, Service and Hospitality to 1st VP
○	Ryan seconds this and emphasizes how much he would enjoy being able to focus wholly on service.  Thinks the change would be completely beneficial. 
○	Ms. St Cyr with a new idea at 11:16- Hospitality go to the SCL?
○	Logan offers his support to this idea
○	Will clarifies one last time at 11:19- State Chairs want to see the plan on paper, 1st VP split
○	Mr. Dean: why do it if we don’t have to do it? Only small tweaks are needed, internally. Not big changes in the bylaws.  
○	Role of Spirit brought back up at 11:21. Hash it out of facebook and come back with the Board’s thought later
○	Bobby: quick comment at 11:23- Spirit IS cheering at convention. Narayan: discuss at a later date
●	Torch Update from Jane at 11:24
○	Emily is going to write about Toga Bowling next Saturday, that’s why her article isn’t in yet
○	9/12 in
○	Ryan’s thinking about writing about service, but not a lot has happened yet
●	Recap of NJCL at 11:26
○	Fellowships went well.  
○	Ra’ad: some members of the delegation didn’t take things seriously
○	Allison: very successful, so many new friends and stronger connections. 
○	Narayan at 11:28 am: felt that Spirit was very successful, liked the cohesion achieved from daily messages, pre-nat picnics, general communal spirit… the efforts were very helpful. 
○	Tino: Improvements?
○	Mr. Dean felt like everything went very well. Ra’ad, there will always be people who lack respect. 
●	State Convention Planning at 11:30
○	Tino: Nitty gritty at the next meeting, but think about speakers now
○	Narayan: bring guests from other states to show them how Convention works, how to increase their state club size. Bhavani particularly.  
○	Mr. Inderhees- no problems except that they need a chaperone.  Narayan says this is easily fixable.  She could also room with the Board so she could see how everything works.  
○	Narayan: Danny Trunzo from Wisconsin is the suggested speaker right now
○	Ryan at 11:34- Convention Service Project
○	Should we keep project Linus or change it?
○	Allison supports Linus, everybody has a good experience
○	It’s growing and accomplishes a lot.   
○	The SCL wants more collaborative initiatives, looking to work with us.  
○	Ms. St. Cyr reminds us that we will have to cover the cost of Project Linus.
○	Narayan: Spirit Issues at 11:36
○	It's hard to grade schools on completely different concepts.  Would like mini-themes for each day.  
○	Kelly: we already have state t-shirt day and toga banquet day
○	Narayan: wants to simply create broad enough topics to allow creativity but narrow enough not to defeat the intended purpose. 
○	Narayan: would like spirit awards for niceness and good acts outside of GA
○	This could be difficult because some people would just being doing things at the right place in the right time
○	Silly prizes but no sweepstakes points could work. 
○	Tino: Skype Meeting sometime in November, but not on Eleni’s MADD
○	Mr. Dean at 11:43: Preconvention Planning is February 8th, Convention is March 7-9, officers expected there on the 6th.
○	Logan taking it back to speakers: there are 6 speeches.  One goes to OSCL president, one goes to guest (Danny).  Mr. Dean thinks we should put out an ad for the 4 open spots on the website to see who is interested.  Then we can decide who is best.  Bhavani is a question mark right now, so possibly only 3 spots.
○	Tino: T-Shirt Ideas at 11:46
○	Baseball ones- shot down
○	no more ideas
○	Tino: Let’s go make a video after this meeting! At 11:48
○	Ms. St. Cyr says that banner rule changes are coming, digital scrapbooks are not accepted this year
●	Asides: 11:49 am
○	Mr. Dean talks about communication, wants the state chairs and sponsors to be more included. 
○	Emily will send out short summaries of discussions 
○	Mr. Dean: please respond to emails so he understands that we are aware.  
○	Mr. Dean: we are representatives of the OJCL, be responsible and polite, always remember care and respect. 
○	Narayan: finances
○	16 scholarships were given out this past year, 6 over the typical number.  How will this affect the treasury?
○	Mr. Dean: no, it’s fine, we had the money. 
○	Also, we’re actually doing better than the $1576.90 that Narayan stated.  The bank says we have around $2500.
○	Mo may be the cause of the problem, having withheld checks
○	No worries, the SCL can contact him for Narayan.  
○	Kelly: Spreadsheet that she was supposed to get
○	Motion to adjourn at 11:58, passes and the meeting ends at 11:58